Week 7: Online Productivity

I recognize a training opportunity and decide that a training reminder might provide some clarification on the issue. I create a rough draft: a simple little word document. I send it to 2 trainers and a subject matter expert to review and provide comments. I get back 3 copies with various edits and comments inserted. I make the changes on a master document and send back to the same 3 people. Two send it back with further changes. I make the changes and escalate it up for legal review and approval. The first level review sends it back with more recommendations. I update the document with their suggested changes and return to them. They send it on to second level review who approves it and sends back the final version. That's seven volleys with multiple emails at each level.
Think of all the times we do this: meeting planning, requests for feedback, co-ordinating calendars, spreadsheet exchanges, the list goes on. A possible solution might be using Google Documents.

This week:

• Create or upload something to google documents. It could be a document, presentation, spreadsheet or form. Invite others in this project to review and edit the document.
• Post on your blog. Things to consider blogging aout: how the process worked, concerns or questions you have and suggestions on how we might use this tool in our organization.